COVID Risk Assessment

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Effingham Cricket Club: Covid-19 risk assessment template (Step 3 – 24 May 2021)

 

 

What are the hazards? Transmission of COVID-19
Who might be harmed? Facility users, staff, volunteers, visitors and the wider community
No Controls required Action Taken by the Club
Facility Capacities
Have you determined the safe capacity of your field of play and grounds for both organised cricket activity and off-field activities, accounting for social distancing, legal gathering size limits and supervision ratios where applicable? Yes – Effingham Cricket Club (the “Club“) considers that the Calburn Cricket Field can safely host up to 150 people, subject to social distancing, legal gathering size limits and supervision ratios where applicable. Although an official capacity size has not been determined for either the pavilion or the ground as a whole, the Club considers 150 to be a fair estimate on the basis of previous events.

 

In terms of ‘off-field activities’, the pavilion is open to members only and members are encouraged to stay outside.

 
Have you determined the safe capacity of your net practice facilities accounting for social distancing and legal gathering size limits? Yes – we consider that our net practice facilities can safely host 20 people, subject to social distancing and legal gathering size limits. Typically, this may comprise 2 batters, 6 bowlers and 2 coaches per net lane.

 
Organised activities
Have you reviewed playing guidance and make suitable adaptation to your approach to practice and matches? Yes – we have taken several measures to adapt our approach to practice and matches.

 

As stated above, player access to the pavilion is forbidden, except for along a strict one-way path through the home dressing room, to the toilets and out the back door.

 

On match days and during training sessions, different teams/playing groups are encouraged to keep apart at the ground and social distancing is actively encouraged.

 

Hand sanitiser is provided to all attendees and a record is kept of everyone who uses net practice facilities. Scorecards provide a clear record of the playing members in a team.

 

Playing members are responsible for providing their own teas and no provision is made for this on match days. To the extent that a bar/BBQ service is provided, several measures are taken to mitigate against Covid risk (see below).

 
Have you reviewed supervision ratios and adapted group sizes for supervised children’s activities accordingly?  Have you ensured safeguarding procedures are being followed, even under COVID restrictions? Yes – supervision ratios were the subject of discussion between the Club President and the Club Welfare Officer ahead of the current season, and the Club has followed the guidance from the ECB with regard to reviewing safeguarding practice.

 

Notwithstanding the restrictions associated with Covid, the Club is satisfied that its safeguarding practices are sound.
Have you assessed control measures for preventing spectators (with limited exceptions – see guidance)? For so long as the Government advises that the measures under ‘Step 3’ of the Government’s ‘Roadmap’ are applicable, the Club encourages spectators to attend matches so long as they observe relevant social distancing advice.

 

The Club notes that a public right of way runs between the front of the pavilion and the playing area and, accordingly, the Club does not have the power to prevent members of the public from using this path.
People Management and Communication
Establish what restrictions are in place for your venue location including restrictions on gathering size limits in line with the UK Government Roadmap and ensure your control measures are appropriate. The Committee has discussed the latest restrictions and has planned extensively and communicated to the members accordingly since the beginning of the Covid-19 pandemic.
Self-screening of individuals before they arrive at the venue to ensure individuals displaying COVID symptoms or those who should be shielding do not travel or attend. The Club conveys this message in its email communications with its members.
Ensure that NHS Test and Trace data collection system is in place and that it is compliant with Information Commissioner’s Office guidance. As noted above, the Club takes several measures to collect people’s data, in order to achieve the policy aims of the NHS Test and Trace system. The Club continues to keep a record of everyone who uses the net practice facilities and has a complete record of playing members in relation to any given match. The Club is not reasonably able to collect the data of every person who passes through the Calburn Cricket Field as a public right of way runs through the venue.

 

The Club has reviewed its processes and has a policy in place to achieve compliance with relevant data protection guidance.

 
Ensure that your NHS QR Code poster has been produced and displayed for use by visitors The Club displays NHS QR code posters around the main pavilion area and encourages spectators to use these. It is not reasonably able to do this across all of the Calburn Cricket Field because a public right of way runs through the venue.
Have you updated your NHS Test and Trace contact detail collection and record keeping process to include casual spectators that might come into contact with players etc? As stated above, it is not reasonably possible for the Club to obtain the data of every single person who makes use of the public right of way running through the Calburn Cricket Field. Nevertheless, the Club encourages casual spectators to observe social distancing and comply with relevant guidance.
An assessment of user numbers, space capacities, venue circulation and layout planning to maintain social distancing. The Committee carried out this assessment during the 2020 season and has implemented its conclusions consistently ever since.
A plan for where parents and players will sit whilst watching cricket activities. The Club provides socially distanced facilities for parents and players to sit whilst watching cricket activities. Picnic tables and chairs are distanced and attendees are encouraged to maintain social distancing and comply with relevant guidance.

 

The Club continues to seek to strike a balance between restrictions and measures which aim to mitigate Covid risk and trusting the common sense and moderation of our adult members.
Signage and communication so that all participants and visitors are aware of the control measures in place and how to act appropriately to minimise the risk of transmission of COVID-19. Yes – the signage that the ECB provided setting out a summary of Covid guidance is in place at the Calburn Cricket Field.
Have you assessed safe spectator capacity and considered how spectators will move into, through and out of your venue? The Club has assessed safe spectator capacity as per answers above.

 

Spectators typically only use the indoor areas of our venue (i.e. the pavilion) for bar access and toilet access. There is one route from the main front door to the bar and from the main front door to the toilets. Regular spectators are now in the habit of using the one-way route and the Club is considering retaining this system for the time being.

 
Staff and volunteer training to support the implementation of the plan, with suitable training records. The Club does not employ staff. The Club does not provide formal training but all volunteers receive the same comprehensive Covid guidance and communications as all other members.
Buildings
Assess ventilation in your building (natural and mechanical) and take appropriate measures to maximise ventilation and minimise risk of transmission. The front doors of the pavilion are often opened to allow for ventilation and to minimise the risk of transmission.
Assess the maximum occupancy of your rooms in order to ensure Social Distancing can be maintained, and establish a suitable circulation system / one-way system.  Use signage and floor markings to communicate this. N/A
Assess the arrangement of seating areas to maintain social distancing and minimise the risk of transmission. N/A
Consider your wet weather plans and describe what actions you will take to maintain social distancing in wet weather. In the event of wet weather, the Club encourages attendees of our events to take shelter in covered areas and in front of the pavilion (whilst maintaining social distancing), as well as indoors (again, whilst maintaining social distancing) or in their cars.
Assess safe changing room capacity and communicated this. Assess your organisation’s capability to open changing rooms safely and to maintain control measures including capacity limits, cleaning protocols and ventilation. The Club has considered a safe changing room capacity and will continue not to provide changing or shower facilities until further notice.
Social and Hospitality Areas
Have you ensured your indoor social and hospitality areas will remain closed? Yes, until further notice.
Have you read and understood the requirements of the government guidance for restaurants and bars available here? The Club takes a number of measures to achieve the policy aims of the government guidance for restaurants and bars, including:

·         to the extent that we offer a food service:

o   BBQ operators wear masks and gloves at all times;

o   the BBQ is cleaned thoroughly before and after every use;

o   food is only passed to the customer once construction of the meal is complete;

o   all food is cooked and prepared outdoors; and

o   payment is taken exclusively in cashless form;

·         to the extent that we offer a bar service:

o   all bar operator/customer interfacing takes place outside;

o   all drinks are served in bottles or cans; and

o   glasses are not offered to customers.

 
Have you put in place a food and beverage service plan that conforms to the requirements of the government guidance for restaurants and bars available here? The Club has carefully assessed its food and beverage service processes and has taken numerous steps, as set out above, to address and mitigate the risk of Covid transmission.
Have you assessed the safe capacities for table service of food and beverages indoors and outdoors (subject to social distancing and legal gathering size limits)? The Club’s outdoor seating facilities are conducive to compliance with the Rule of 6 / 2 households.

 

The Club strongly encourages members to eat and drink outdoors.
Have you a plan in place to serve take-away food and alcohol that takes into account social distancing? Yes – see answers above.
Have you reviewed your food and beverage service plan to ensure that it is compliant with your premises licence or club premises certificate for the serving of alcohol? Yes – see answers above. In compliance with the Club’s premises licence, alcohol is only sold to members.
Have you updated your cleaning plan to include food and beverage preparation, service and consumption areas? See answers above.
Have you updated your staff/volunteer training plan to include the requirements of your food and beverage service plan? See answers above.
Have you updated your signage and communications plan to include the requirements of your food and beverage service plan? The Club’s food and beverage service procedures are communicated clearly to all attendees.
Have you updated your assessment of PPE requirements and provision to include the requirements of your food and beverage service plan? The Club has carried out an assessment of this at Club committee level and has made appropriate provision for this (see ‘Hygiene and Cleaning’ section below)
Have you risk assessed whether or not you can provide teas safely at this stage? The Club has risk assessed this and, until further notice, chooses not to provide teas.
Have you reviewed and updated your COVID risk assessment to include your food and beverage service plan and the above? This is a written version of the Club’s COVID Risk assessment.
Have you communicated your updated COVID risk assessment and plans? The Club has published this risk assessment on its website and has circulated a copy of it to its members.
Hygiene and Cleaning
Develop an appropriate cleaning plan The Club is developing a cleaning plan as a matter of priority.
Materials, PPE and training that you have provided to your staff for effective cleaning. The Club does not employ staff.
Provision of hand washing facilities with warm water, soap, disposable towels and bin. The Club provides warm water, soap, disposable towels and a bin.
Provision of suitable hand sanitiser in locations around the facility to maintain frequent hand sanitisation. The Club provides suitable hand sanitiser in locations around the facility to maintain frequent hand sanitisation.
Provision of suitable wipes and hand sanitiser on the field for Hygiene Breaks. The Club provides suitable hand sanitiser on the field for hygiene breaks.
Have you assessed safe capacity level for outdoor hospitality areas? Please refer to answers given in the ‘Facility Capacities’ section above.
Have you risk assessed the table and takeaway service of food and beverage? Yes – see answers in ‘Social and Hospitality Areas’ section above.
Have you risk assessed the PPE requirements for food and beverage table and takeaway service? Yes – see answers above.
Have you included the cleaning of seating areas in your cleaning plan? All seating areas are currently outside and attendees are encouraged to use hand sanitiser before, during and after use of the Club’s facilities.
Have you included the cleaning of changing rooms and showers in your cleaning plan? See answers above.
What are the hazards? Other venue hazards to be considered after temporary closure such as Legionnaire’s Disease, fire, electrical safety etc.
Who might be harmed? Facility users, staff, volunteers and visitors
Controls required Action Taken by the Club
Preparing Your Buildings
Consider the risk of Legionnaire’s disease and carry out necessary work to make your water supply safe for users. This should pay attention to showers as changing rooms reopen.  Refer to the specific guidance in the document above. The Club has considered the risk of Legionnaire’s disease and will carry out the necessary work as a matter of priority. Shower facilities are not currently offered to players.

 
Check that routine maintenance has not been missed and certification is up to date (e.g. Gas safety, Electrical Safety and Portable Appliance Testing, Fire Safety, Lifts and Heating – Ventilation and Air Conditioning). Yes – the Club had its electrics tested in April 2021.
Check that your ground is ready and safe to play.  Look at what work is required and how this can be done safely at a social distance. See various answers above.
What are the hazards? Vital first aid equipment is not available when needed.  First aiders do not have adequate PPE to carry out first aid when required.
Who might be harmed? First aiders, facility users, staff, volunteers and visitors
Controls required Action Taken by the Club
First Aid
Check that your first aid kits are stocked and accessible during all activity. The Club has a specialist sports first aid kit for every team. The stock in each of these kits is checked regularly.
What steps have you taken to improve your first aiders’ understanding of first aid provision under COVID? The Club will arrange first aid courses and will encourage all members to attend.

 
If you have an AED then check that it is in working order, service is up to date and that it is available during all activity. The Club has an AED in the pavilion. At the time of writing, it is in good working order.
What are the hazards? Pitches or outfield are unsafe to play on
Who might be harmed? Players, officials, ground staff
Controls required Action Taken by the Club
Preparing your grounds
Safety checks on machinery, sightscreens and covers. The groundsman monitors this on a regular basis.
Check and repair of any damage to pitches and outfields. The groundsman monitors this on a regular basis.
Check and repair of any damage to practice facilities including nets The groundsman monitors this on a regular basis.