Updated 15th January 2017
1.1 The Club will be called Effingham Cricket Club (ECC).
1.2 The Club will be affiliated to the Surrey Cricket Board (SCB) and the England and Wales Cricket Board (ECB).
1.3 The club colours shall be dark green, gold and white and the club badge a golden Galleon.
2 Aims and Objectives
2.1 The aims and objectives of the Club are:
2.1.2 To create opportunities in amateur cricket and uphold the laws and spirit of cricket by promoting the ECB Code of Conduct and Spirit of Cricket.
2.1.3 To develop the player base of the Membership and enhance the skill sets and abilities of the players through coaching and fixtures.
2.1.4 To promote cricket within the local community and the Club within the cricket community.
2.1.5 To manage the Effingham Cricket Ground (ECG) and maximise the use of Club facilities within the local community.
2.1.6 To ensure that the club maintains the standards for the ECB Club Mark and Active Surrey Accreditation and any future versions.
2.1.7 To ensure a duty of care to all members of the club by implementing the ECB “Safe hands Policy for Safe Guarding Children” and any future versions of the policy.
2.1.8 To provide all its services and opportunities in a way that is fair to everyone
2.1.9 To ensure a duty of care to all members of the club by implementing the ECB Cricket Equity Policy and any future versions of the Policy.
2.1.10 To encourage all members to participate fully in the activities of the club.
2.1.11 To continue to develop the Club in accordance with guidelines as updated and released by the ECB.
3.1 Membership should consist of Officers and Members of the Club.
3.2 All Members will be subject to the regulations of the Constitution and by joining the club will be deemed to accept these regulations and any codes of conduct that the Club has adopted.
3.3 The Club can employ members (though not for playing) and remunerate them.
3.4 Membership of the Club shall be open to anyone interested in the sport of cricket on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other belief.
3.5 Application for Membership to the Club shall be by completion of a Membership application form and by payment of Membership Fee.
3.6 No person shall be eligible to take part in the business of the Club or eligible for selection for any club team unless the appropriate subscription has been paid or Membership has been agreed by the Committee.
3.7 The club may refuse membership, or remove it, only for good cause such as conduct or character likely to bring the club or cricket into disrepute. Appeal against refusal or removal may be made to the committee who shall appoint an appeals committee to hear the appeal.
3.8 Members will be enrolled in one of the following categories (These categories may be merged for simplifying explaining the structure on cost announcements and at the AGM):
3.8.1 Adults Full
3.8.2 Adults T20
3.8.3 Student (Age 16-21 Full Time Education)
3.8.4 Junior Level 1
3.8.5 Junior Level 2
3.8.6 Associate/Social Member
3.9 Adult Full / Adult T20 / Student constitute Senior Playing Members.
4 Membership fees
4.1 Membership fees will be proposed annually by the Committee at the AGM.
4.2 Fees for the coming season will be then notified at and voted on at the AGM.
4.3 Fees will be paid in accordance with the notification at the AGM so as to qualify the member as being Available for Selection in a Club XI and to enable the member full voting rights at AGM or any EGM.
5 Officers of the club
5.1 The officers of the club will be:
5.1.2 Vice Chairman.
5.1.3 Club Secretary.
5.1.5 Club Welfare Officer
5.1.6 Youth Development (Oversee All Junior Cricket)
5.1.7 Membership Secretary
5.2 Honorary officers of the club will be:
5.2.2 Vice Presidents
5.3 Officers will be elected annually at the AGM from the Membership.
5.4 Those seeking to stand in a role they do not hold will require a Proposer and Seconder from within the club membership.
5.5 If more than one person stands for a single role then a vote shall be held at the meeting. Only those in attendance may vote in this situation.
5.6 All Officers will retire each year during the AGM when vote takes place but will be eligible for re-appointment without proposer or seconder required.
6.1 The Club will be managed through the Committee consisting of:
6.1.1 Officers of the Club,
6.1.3 Club Captain,
6.1.4 Fixtures Secretary and / or League Representative.
6.2 The Committee will be convened by the Secretary of the Club and hold no less than three meetings per year.
6.3 The quorum required for business to be agreed at Committee will be four.
6.4 The Committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the club.
6.4 The Committee will have powers to appoint sub-committees and advisers to the Committee as necessary to fulfil its business.
6.5 The Colts section of the Club can, when required, be managed through the Colts Committee consisting of:
6.5.1 Junior Cricket Director as convening Chairman,
6.5.2 The Club Welfare Officer,
6.5.3 The Manager from each age group side,
6.5.4 Other individuals as determined by the Junior Cricket Director.
6.6 The Colts Committee will liaise directly with the Committee in matters external to ECC to ensure congruence in decision making.
6.7 The Colts Committee will ensure that in decision making the relevant Officer of the Club is across the matter at hand, again so as to ensure congruence in decision making.
6.8 Executive Committee consisting of Chairman / Secretary / Treasurer / Club Captain will manage day to day decisions and be held accountable as such for those decisions they make. This will be placed instead of communicating with the full committee on day to day management issues as they arise. It is designed to maintain a quick and clear communication and decision process and not to replace the committee as listed in 6.1.
7.1 The Treasurer is responsible to the Membership for the Club’s finances and has as their primary role ensuring the Club continues as a Going Concern.
7.2 The financial year end of the Club will be 31st October.
7.3 The Club will adopt relevant Standards from the Accounting Standards Board (ASB) for a Club or Association so that the Financial Statements present a True & Fair View.
7.4 Annual Financial Statements will be presented by the Treasurer at AGM.
7.5 The Treasurer will be responsible for setting Budgets to be reviewed and subsequently adopted by the Committee.
7.6 No member shall commit the Club to a liability requiring spend without prior consent of the Treasurer.
7.7 The Treasurer shall ensure that the club maintains adequate and appropriate insurance to cover all activities of the club.
7.8 Should the Club enter a period of financial distress; the Treasurer will notify the Membership and convene an EGM at which the Membership shall determine a way forward.
7.9 The signatories for the club account shall be Adam Burlison and Ryan Green. This may be changed should either no longer be associated with the club or the committee deems it necessary to remove them from this role. In this situation a full committee vote will be required to remove them.
A vote at the AGM or EGM (if required) will be required to approve their replacements.
8 The Calburn Cricket Field
8.1 The Club shall appoint Holding Trustees to enter into any lease or other arrangement to enable the Club to secure its tenure at The Calburn Cricket Field.
8.2 The Holding Trustees will enter into any such lease or other arrangement such that they hold the beneficial interest in the lease or other arrangement on trust for the members for the timebeing of the Club.
8.3 There will be a maximum of four Holding Trustees who shall be Members of the Club or individuals closely connected to it.
8.4 Unless other suitable individuals are not willing and able to become Holding Trustees, the Holding Trustees shall not be members of the Committee.
8.5 The Holding Trustees will be proposed by the Committee and appointed by the Membership at AGM or, on retirement for any reason at a time more than 60 days prior to an AGM, at EGM called specifically for that purpose.
8.6 The Club shall indemnify the Holding Trustees in respect of all and any costs and expenses, including legal fees, they properly incur in carrying out their role as Holding Trustees.
9 Members Meetings – AGM & EGM
9.1 The AGM will be held in the period between financial year end and the commencement of cricket activity for the subsequent season.
9.2 Notice of the AGM will be given by the Club Secretary with not less than 21 clear days notice to all Members.
9.3 The AGM will receive a report from:
9.4 Nominations and Seconds for Officers of the Committee and Captains of Senior Club XIs are to be with the Club Secretary 14 days prior to the AGM.
9.5 Elections of Officers of the Club and Captains of Senior Club XI sides are to take place at the AGM.
9.6 All Members of the Club have the right to vote at AGM or EGM for Officers of the Club and all Senior Playing Members for Captains of Senior Club XIs.
9.7 The Legal Guardian of Colts Members will hold that Member’s voting right by proxy.
9.8 The quorum for AGM will be 15.
9.9 The Committee has the right to appoint Officers not filled at AGM.
10 Code of Conduct
10.1 The Club is fully committed to the ECB Code of Conduct and Spirit of Cricket. Any action which is seen to abuse this spirit will be dealt with by the Management Committee as they see appropriate.
10.2 All complaints regarding the behaviour of members should be submitted in writing to the Secretary.
10.3 The Management Committee will meet to hear complaints within 7 days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.
10.4 The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 3 days of the hearing.
10.5 There will be the right of appeal to the Management Committee following disciplinary action being announced. The committee should consider the appeal within 14 days of the Secretary receiving the appeal.
11.1 If at any General meeting of the Club, a resolution is passed calling for the dissolution of the club, the Secretary shall immediately convene an EGM of the Club to be held not less than one month there after to discuss and vote on the resolution.
11.2 If at that EGM the resolution is carried three quarters of the Full voting Membership present at the meeting, the Committee shall straight away or at an agreed date proceed to realise the assets of the club and discharge all debts and liabilities.
11.3 The Committee will then be responsible for the orderly winding up of the Clubs affairs.
11.4 After settling all liabilities of the club the committee shall dispose of the net assets remaining to another club with similar sports purposed which is either a registered charity or a registered Community Amateur Sports Club.
12 Amendments to the Constitution
12.1 The constitution will only be changed through agreement by majority vote at an AGM or EGM.
13.1 Any question arising to the meaning of any of these Rules or as to the application of said rules shall be determined by the Committee whose decision shall be final.
14.1 Effingham Cricket Club hereby adopts and accepts this constitution as a current operating guide regulating the actions of all members.
Club Secretary on behalf of Effingham Cricket Club